How to Be More Productive by Working Less

Every productive kinds or inspirational book on the globe tells you the very same thing: get up early and drink something stimulating, divide your work durations into bite-sized chunks organised by prioritizing tasks, keep meticulous lists and calendars, schedule appointments 15 weeks in advance, and be on time for everything. 

Productivity, in my opinion, is a highly personal matter. We all have different characteristics, which means we all have different priorities, outlooks, and circumstances in which we feel greatest effective. 

According to the study, when the working week reaches 50 hours, productivity drops dramatically, and after 55 hours, there is no point in working any longer. That’s correct, people who work up to 70 hours (or more) per week accomplish the same amount as those who work 55 hours. Productive individuals understand the value of devoting their weekends to calming and rejuvenating activities. This is harder than it sounds, so here is some assistance. This article contains suggestions for improving your productivity while working less.

14 Ways to Increase Productivity and by working less

  • Make Use of Your Rhythms to Increase Productivity 

The time you want to complete a task is extremely important. Not every time is created equal. Make a basic list of your quintessential daily and weekly tasks.Examine your tasks and ascribe them optimal times. You should also consider what day of the week is best. Team meetings on Monday, for example, are not and almost as productive because not enough of the week has passed to review. After you’ve destroyed the tasks and times, start rearranging your timetable to satisfy. Inbox Pause, a fun tool, can help avoid distraction by temporarily preventing incoming emails from reaching your inbox. Mornings are also ideal for team brainstorming. 

The morning morality effect is a bizarre phenomenon in which research has shown that a person has strong moral responsibility and self in the morning, but this reduces as the day progresses. This is thought to occur because our ability to control ourselves can deteriorate throughout the day as we make more and more decisions. Having said that, attempt to make all ethical and strategic choices with your team – members in the morning, when everyone’s mind and moral awareness is at its peak. 

  • Learn to Work and Read More Quickly 

Training how to speed read is one of the best investments you can make. Before starting college, the best advice I received was to learn to speed-read. It will save you hundreds of hours of time over the course of your career. Learn Gmail, Windows, and Mac Keyboard Shortcuts. Use a guide to speed reading like a pro. Reorder your phone’s desktop and home screen based on time. Speed Up Your Mouse it may seem insignificant, but I believe it saves me an hour per week!

  • Chew Gums To Increase Productivity (Weird Right?)

Chewing gum has been shown to increase reaction time by up to 10%. Another study, conducted by Coventry University, discovered that people who chewed gum during the day felt less lethargic. Chewing gum does make your body more alert, according to physiological tests. Participants who chewed gum while functional had lesser levels of the hormone cortisol stress hormones and regarded their anxiety and stress lower than those who did not chew gum. 

  • Use a Domino to Increase Productivity at Work

Productivity also entails selecting activities wisely. Determine your domino at the start of each day and week. What exactly is a domino? A domino task is the single task with the greatest impact on your goals. Then you can move on to the next task on your list. Consider dropping one domino in a row to start a chain reaction. That is something you want to put on your to-do list. Just one ideal task, if properly chosen, will set off from a domino effect that will lead you to actually achieving more than you possibly imagined from a single action. Another way to consider this is through the Pareto Principle.

The Pareto Principle is straightforward: multiple things create various amounts of value while consuming the same deal of time and energy. This principle was developed by an Italian economist, Vilfredo Pareto, and serves as the foundation for what is now known as the 80/20 rule. It’s the idea that roughly 20% of what we do (our most important tasks) generates roughly 80% of the value in our lives. Your domino should be in the top 20% of high-impact activity.

  • Improve Your To-Do List

Individuals make a Big mistake with their to-do lists, and it Trashes productivity. They assign tasks based on time rather than talent. I have a fresh approach to your to-do list. By focusing your strengths on the right activities, you can manage your time and productivity.

  • Use Positive Self-Talk

What you are doing before you begin your tasks may be just as essential for productivity as how you do your tasks. Latest evidence has attempted to determine which of the three most common preparation techniques works best: self-talk, imagery, or “if-then” intending. “I am prepared for this,” or “I will be positive,” are examples of self-talk. 

Imagery is when you envision yourself doing something successfully, such as completing your to-do list, getting that big promotion, or being extremely efficient.

  • Take it slow and Utilize Chunks

Have you ever noticed how the most time-consuming projects are also the most difficult to begin? You realise they take days, if not weeks, to complete, but you waste valuable time. The next reason you know, it’s two days before the deadline, and you’re panicking to finish. It tends to turn out that there is a hidden reason why we put off big projects.

 As per one research large, complicated projects overwhelm our brains, causing us to avoid working on them. Large projects are, regrettably, unavoidable. However, they do not have to be complex. You can boost your productivity by breaking down large assigned tasks into small, manageable tasks. Being constructive is a piece of cake once you’ve excluded your brain’s stress trigger. The key is to keep each task to 20 minutes or less. Anything longer than 20 minutes will be difficult to fit into a day. 

  • Make a Break List

A “break list” is a collection of short, enjoyable experiences to do during the day to avoid stress and motivate oneself to become more done. You can keep records of your rankings by breaking them down on a notepad, but if you prefer apps or electronic reminders, TickTick is a great app to keep track of everything. The key is to choose restorative activities, don’t check social media unless it is fueling you. Start a new hobby! This is the time for a change, such as working in the community garden, joining a book club, or taking cooking or kickboxing classes. All of those are ideal post-work diversions for doing something you enjoy while reducing stress. If you are prone to online disruptions, use digital well-being apps that prevent you from visiting unproductive websites during working hours. 

  • Mindfulness can help you be happier and more productive at work

The practice of preserving a non-confrontational state of intensified or complete knowledge of one’s thoughts, emotional responses, or experiences on a moment-to-moment basis is defined as mindfulness. Mindfulness practice can help reduce stress levels by concentrating on what we’re undergoing in the present moment rather than keeping our fears and dreads front and centre. Rather than focusing on particular assignments or how much time you have until your break, focus on the rhythm of your fingertips typing on your keyboard or how your slow, even breaths calm your body before giving a presentation. Quit attempting to multitask and instead focus on one task at a time while being fully aware of everything your mind and body are doing to help you get it all done. 

  • Create a Morning and Evening Routine 

I believe that the best way to open yourself up for everyday success is to end the series with two great routines. The first is the morning routine. And the evening routine. 

  • Improve Your Productivity Habits 

Habits are effective progress measurement because they massively reduce the amount of time and effort we must devote to our routine responsibilities. Nobody has limitless willpower. Numerous studies have shown that willpower is like a muscle. The further you use it, the more worn down you become. Building habits diminish your reliance on willpower by reducing the number of decisions required to do the things that make you successful. 

  • Redefine Your Anxiety 

The Global Institution for Stress estimates that at least 60% of people with jobs in major global economic systems are stressed. This figure is even higher in countries such as Australia, where an estimated 91 per cent of citizens are stressed about some aspects of life, and in America, where 75 per cent of the total population is approximated to be frustrated at any given time.

It is also presumed that folks who believe their stress is causing them harm are more likely to suffer long-term consequences; people who do not believe stress is harmful are able to deal with their problems symptom-free. When properly handled, stress can be one of your most valuable assets for increasing productivity and performance in difficult situations.

  • Performance Goals Based on Science

We can’t talk about efficiency without first discussing your objectives. Goal setting is a distinct science. I developed a method for setting big, bold goals that I’d love to share with you. This goal-setting strategy is used once a year for a big goal review and then monthly to track my progress. 

  • Keep a Journal and Find Your One Thing 

Productivity is all about concentration. Writers Gary Keller and Jay Papasan discovered that having just one thing to focus on is the key to concentration. The following are the questions that should guide your actions and decisions:

  • What is it about which you are most passionate?
  • What is the most important task on your list right now?
  • What Brings Joy to Your Heart?
  • Is it true that working makes you happy? If so, how so?
  • You should know when to rest 

This is the core principle for accomplishing more in less time. As previously stated, pulling your feet is pointless if you aren’t moving. Weekends were invented for a reason, and if you’ve ever worked 3 weeks without a day off, you’ll understand. Be it one or two days off per week, make sure you totally disconnect from all job tasks. Try hiding your laptop, and only check your smartphone when absolutely necessary. This will permit you to recoup the energy you expanded throughout the week, refocus on new business ideas, and maintain your mental health by having some fun.

  • Concentrate on what is important

Dedicate 80% of your time to elevated tasks and 20% to required busy work. There’s a rationale why jobs for menial, or “gopher,” labour have been created. These tasks are not insignificant; in fact, without them, business would cease to exist. The issue is that tasks like social media scheduling, emailing, and returning phone calls can be time-consuming.

Establish an 80/20 rule for your business time, as suggested by Lifehack. Only 20% of your time should be spent on gopher work, while the other 80% should be spent on important, creative (i.e. money-making) projects. It’s easy to become engrossed in these duties, so set aside an hour or so per day to complete them, and set reminders for yourself to refocus on what matters once that period has passed.

  • Stop Chasing Perfection and Do What You are Good At

Who wouldn’t want to be an expert at everything? We can’t all be Golden age men and women, as appealing as that sounds. If you haven’t already, make a list of all the tasks and skills required for your job. Stop wasting time trying to be the best marketing specialist when your profession is photography.

  • Staying Active Should Be Your Priority 

When you’ve finished an eight- or ten-hour work day, exercise may be the last thing on your mind. Nevertheless, the more blood rotates in your body, the more effectively one’s brain will perform. “Getting your body moving for as little as 10 minutes releases GABA, a relaxing neurotransmitter that reduces stress,” according to one belief. Activity is also an excellent way to generate new ideas. “Innovators and other successful people understand that being outside frequently sparks creativity.” 

Workout will not only keep you healthy, but it will also help you to spark your imagination and increase your chances of success. All of this is less than it takes to go to Coffee shops. So get up from your desk, take a walk, or learn to play tennis on the weekends. It will not only make your life more balanced, but it will also allow you to accomplish more in less time.

  • Work SMART and Be Productive 

In this day and age, when everything is changing faster than we can keep up, we humans are expected to be smarter and more efficient. Increasing productivity by working less and smarter is the most effective way to achieve all of your objectives.

SMART is a notation acronym for an objective or target criteria which your brain easily remembers. The very first mention of SMART criteria appears in the November 1981 issue of Management Review, in a research paper by George T. Doran. It describes a better way to set objectives or goals by using the words specific, measurable, attainable, relevant, and time-bound. Using the SMART criteria, you can create realistic aims. It is a world-renowned technique due to its simplicity and ease of implementation.


Individuals must choose objectives and goals that are relevant to your expertise. Also, aim for goals that inspire you. Before you choose goals that have been set to your personal or professional lives, you are more likely to work hard to earn those goals. Choose fewer goals and categorise them as longer or shorter. You can even choose a large goal and break it down into smaller goals. You must also specify the time, place, and overall evaluation of your life objectives or goals. An activity plan is required if you want to see your goals through to completion and achieve a positive outcome. When the objectives are complex, create a flowchart of the total process for easy visualisation.



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